Host Secretariat

1-15-1, Kitasato, Minami,
Sagamihara, Kanagawa 252-0375,
Japan

Congress Secretariat

c/o Interplan Corporation

Shoto Rokubankan 4th Floor,
1-28-4, Shoto, Shibuya-ku,
Tokyo 150-0046 Japan
Fax:+81-3-3461-8181
E-mail:jshg-jsgdt2021@inter-plan.co.jp

Information for Chairs and Speakers

To chairpersons

  1. The session is held on Zoom web conferencing system.
  2. Make sure to prepare a place without any noise or interference and stable internet connection so that process with the session smoothly.
  3. Please join the Zoom session on 60 minutes before the start time of your session. We will instruct how to operate Zoom system briefly.
  4. The elapsed time is not shown on Zoom, so please prepare a watch and check it during the session on your own.

Regarding oral presentation

Presentation time
Make sure to follow the scheduled time below.

Session Presentation time Q&A time
Symposium, Educational Session, Presidential Lecture,
Special Lecture, Plenary Lecture、Keynote Lecture、Award Lecture
Speakers will be informed in advance.
Oral Session、Oral English Session 7 minutes 3 minutes

*If registered/adopted in English, please make your presentation slides/posters in English.
The presentation language can be either English or Japanese.
For Oral English Session, the presentation slides and the presentation language should be in English.

[To Speakers joining sessions online]

  1. The session is held on Zoom web conferencing system.
  2. Make sure to prepare a place without any noise or interference and stable internet connection so that process with the session smoothly.
  3. Please join the Zoom session on 60 minutes before the start time of your session. We will instruct how to operate Zoom system briefly.
  4. Please share your slides (PPT, etc.) on Zoom by yourself when presenting.
  5. The screen ratio is 16: 9 for all sessions.
  6. Be sure to include any Conflict of Interest (COI) disclosures in your presentation.
  7. We recommend to register the presentation slides (video) in advance as a backup.

Notes for Presentation slides (video)

  1. Video on-demand broadcasting of MP4 format.
  2. Make a narrated video by PowerPoint or Keynote in MP4 format. (Please follow the designated length.)
  3. Notes for making a narrated video by Microsoft PowerPoint
    ●Make the video in “Standard” or “Widescreen (16: 9)”size. Otherwise, the it may be shown smaller on Zoom. To change the slide size, select "Slide Size" from "Page Setup" at the top of the “Design” page.
    ●Make video and sound files in embedded format.
    ●Be sure to check for viruses.
    ●The file size should be in 1 GB.
    *If it exceeds 1GB, please contact the Congress Secretariat (jshg-jsgdt2021-abs@c.inter-plan.co.jp).
    ●The file name should be [Speaker’s Name.mp4].
    ●If you register a Microsoft PowerPoint File (.pptx), please use OS default fonts.
  4. Notes for Converting a file type to MP4 (Video Format) File Formats.
    The file to convert is Full HD, 1920: 1080 (16: 9 wide). 4K is not supported.
  5. Please refer to the manual for converting a file type to Microsoft PowerPoint MP4 format.

Registration period for the presentation video (MP4 file) is from September 16th (Thu.), 2021 to October 7th(Thu.)(JST).
Click the register button below to upload your data.
User ID and password required for login will be sent separately by email from the Congress Secretariat.

Regarding Poster Display

Poster display and free discussions will be held at local venue. Also, e-poster will be displayed online. The posters displayed at the venue are shared with all participants on “Confit Web Program Abstract Search System”.
Please be assured that the e-poster is secure and cannot be downloaded, printed, or copied.

The e-poster is available from October 14th (Thu.), 2021 9:00(JST) to November 30th (Tue), 17:00(JST).

[Schedule for Poster Display and Free Discussion at the venue]

  October 14th (Thu.) October 15th (Fri.)
Poster Setting 8:00 ~ 9:00 8:00 ~ 8:30
Open time 9:00 ~ 17:20 8:30 ~ 18:00
Free Discussion 17:20 ~ 18:20 18:00 ~ 19:00
Poster Withdrawal 18:20 ~ 19:00 19:00 ~ 19:30

Poster board specification
The poster board size is 90cm wide and 160cm high.

[To Poster Presenters]

COInotification
  1. Please complete the registration at the reception during poster setting time. A ribbon for presenter and thumbtacks will be given there.
  2. Display your poster on the designated panel in the venue.
  3. Please prepare the labels of the Poster title, Your affiliation and name (20 cm x 70 cm) on your own. The space for the poster on the panel is 160 cm x 90 cm. Please refer to the figure on the right.
  4. Please wait in front of the poster panel 10 minutes before the scheduled time and wear the ribbon. Presentation format is free discussion.
  5. The posters that have not been removed after the poster withdrawal time will be disposed.
  6. If it is difficult to come to the venue, please send your poster to the address below. The Congress Secretariat will display it.
    Please note that the poster will not be returned.

Addressee
Poster Venue 301 + 302, 3rd Floor, Pacifico Yokohama Conference Center
Minatomirai 1 -1 -1, Nishi-ku, Yokohama, Kanagawa 220 0012, Japan
To JSHG-JSGDT 2021 Congress Secretariat
c/o Interplan Corporation
TEL: 045 -221 -2155 (Pacifico Yokohama General Guide)
Must arrive on October 13th (Wed.) 13: 00 ~ 17: 00

[e-poster]

  1. For uploading to “Confit Web Program Abstract Search System”, convert the poster data format to a JPEG file.
    Please put the poster number in the designated area (upper left 20 cm x 20 cm).
  2. It can be uploaded from September 28th (Tue.). Please upload it from the URL which will be announced later.
    You can exchange the poster data on the system on your own.
    For details, please refer to "Poster Presentation Manual".

Disclosure of Conflict of Interest

In accordance with the policies and procedures established by the COI Management Committee, JSHG-JSGDT2021 requires to inform the audience for any conflict of interest (COI) to be openly declared and identified at the beginning of every presentation.
Please download the COI slide templates below for the disclosures.


【NO COI to be declared】 【COI to be declared】
NO COI to be declared COI to be declared
【For poster presenter】
COI to be declared